The Greenbrier Companies, Inc. Manager, Commercial Bid & Contract Administration in Lake Oswego, Oregon
A t Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE: GBX) is a leading designer, manufacturer and supplier of freight rail and marine transportation equipment and services, powering the movement of products around the world. Greenbrier's innovation and engineering expertise pairs with our capacity to build and repair freight transportation equipment. This allows us to provide an unrivaled level of service to our customers across the Americas, Europe and countries of the Gulf Cooperation Council. Greenbrier also provides asset management services and a unique railcar leasing syndication platform that brings us into contact with the world's leading fixed asset investors.
Greenbrier's heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers and positively impact the world around us.
The Manager, Commercial Bid & Contracts Administration, is responsible for all aspects of the Commercial offerings process relating to new and existing car transactions, working in conjunction with the AVP, Sales Operations. The Manager, Commercial Pricing & Contracts Administration, works directly with the North American Sales Team and applicable GBX departments in structuring railcar offerings, including responses to complex requests for quotes; and dissemination following a customer award of all details for delivery to the appropriate parties. This position also identifies corrective action as needed to maintain a high standard of service for both internal and external Greenbrier customers.
Primary Responsibilities :
Directly oversee the work of Contract Administrator and Bid Coordinator by delegating responsibilities with accountability and regular feedback.
Verify the accuracy and completeness of the opportunity and quote requests submitted by the Sales Team to ensure all required information is available to support proposal development.
Evaluate opportunities to determine best options for cars to meet demand, whether new production or existing cars, collaborating with others in the Sales Support team and the Leasing Team in making the determination.
Working with Manager, Strategic Pricing, and AVP, Sales Operations, provide guidance to Bid Coordinator to initiate bid requests for new inquiries as it relates to Greenbrier's new railcar portfolio and future production plan.
Responsible for monitoring the RFQ pipeline and prioritizing the activities from proposal initiation to deal completion to ensure timely responses to customers with accuracy.
Report monthly and follow-up as needed on outstanding proposals that will fill upcoming production space and spec positions
Coordinate information flow amongst appropriate departments including Commercial, Purchasing, Engineering, Mechanical, Leasing, Legal, Accounting and Production in preparation of the quote response to the customer.
Review proposals and RFQ submissions prepared by the Contract Administrator for accuracy and clarity, as needed, before releasing to customers.
Responsible for the timely distribution of new and existing car signed proposals and support documentation to appropriate internal departments upon customer award, as well as the updating of internal systems with the information.
Assist in the review of draft documents for orders that are fulfilled with existing equipment, managed and owned, as well as orders fulfilled by Greenbrier's North American manufacturing facilities to ensure contract documents are consistent with the signed deal intent.
Provide support to Greenbrier Europe as needed for RFQ submittals for North American production.
Identify areas for continued improvement of the processes related to customer offerings and awards in cooperation with other internal departments. Ensure the processes are documented and communicated clearly to other stakeholders.
Fosters continuous improvement of communication and efficiencies among Sales Support, the Sales Team and GBX departments across business units.
Support Greenbrier vision and values including focusing on collaboration, quality, creativity, and passion to deliver a great experience and business value to internally and externally focused tasks.
Skills and Experience Requirements:
A minimum of 5 years contracts, business analysis and project management experience.
Ability to initiate collaboration with other departments and coordinate projects as needed to meet deadlines and follow standard procedures.
Excellent interpersonal, organizational and communication skills with colleagues across functional areas.
High proficiency in business applications and adept at acquiring competence with new systems and applications.
Ability to professionally interface at all levels inside and outside the company.
Demonstrated knowledge of the rail industry, leasing, and manufacturing.
Master's degree preferred with business emphasis.
Company: Greenbrier Leasing Company LLC
Functional Group: Administration